Zuyd data storage infrastructure: Zuyd Research Drive - manual

  Working space
  Overview of your project folders and directories.

  Left menu
  - Navigation menu to display different views of your folders.
  - Option to search by 'tags', keywords you can assign to folders.

  Display menu
  Quickly switch between displaying files, activities, multimedia.

  Account name
  - View and customize settings.
  - Your 'federated id' can be found here. 
  - Log out (only applicable for external users with guest account).

  Zuyd logo
  Clicking on the logo will take you back to the home screen.

This can be done in two ways:

1. Dragging with the mouse from Windows explorer to Research Drive

• in Research Drive, open the project folder where you want to place the files/folders
• put the explorer and RD both on the screen > drag the file or folder (this can also be several files or folders at once)
   

2. Via the + button at the top of the working space

  Upload:
  In the explorer, select the file or files you want to place. Please note: folders cannot be placed in this way.

  Folder:
  Creating a new folder. 

  Diagram:
  Create a graphical representation directly in Research Drive. To edit a representation, click on the file name and choose 'Open in Draw.io'. 
  Please note: the document opens within the existing Research Drive screen; after editing, click save at the top right and then the Zuyd logo at the top to return to the
  home screen.

  Text file:
  Create a text file directly in Research Drive, for example to add a quick note to a folder. 
  When you are done, click the cross at the top right of this box, the text will be saved automatically.
  To edit a text file, click on the name of the file.

  Document / Spreadsheet / Presentation:
  Directly create, edit, and work together simultaneously within Research Drive via OnlyOffice. So you don't need Word, Excel or PowerPoint.
  To edit the file, click on the file name. An already existing MS Office file can also be edited within Research Drive after uploading. Note: OnlyOffice opens in a new tab;
  after editing, close the tab with the cross, the text will be saved automatically.

• By clicking on the name of the folder > note: clicking on the icon will only select the folder
• Via the breadcrumbs at the top of the working space > you can go back to a higher level in the folder structure or to the home screen (click on all files)
• By clicking on the name of the file > the file is downloaded or opened within Research Drive
  File formats you can view without directly downloading: * pdf * txt * images * videos * sound recordings

   First, select the folder or file:

   • click on the icon of folder/file; a check mark will appear on the icon and folder/file will be grayed out
   • select multiple folders or files to move them at once
   • check the box above the overview (next to 'name') to select all displayed folders/files at once
   • deselect: click on the check mark

Two ways to move:

1. Drag
   > drag the selected folder(s) and/or file(s) with the mouse to another folder
   > before you release the mouse, the destination folder is highlighted in yellow
   > you can also drag and drop to a parent folder in the breadcrumbs at the top of the working space
      
2. Copy and paste
   > after selecting folder(s)/file(s), a selection menu appears in the upper right of the working space, the number indicates the size of the folder(s)/file(s) to be moved 
      
   > always choose copy, in case something goes wrong while pasting you will not lose anything; after copying, delete the corresponding folder(s)/file(s) from the previous folder
   > go to the folder in which you want to paste and click on the paste icon at the top of the working space 

If you want to move one folder or file you can also click on the three dots next to the folder or file  and choose 'Copy'.

   First, select the folder or file:

   • click on the icon of folder/file; a check mark will appear on the icon and folder/file will be grayed out
   • select multiple folders or files to delete them at once
   • check the box above the overview (next to 'name') to select all displayed folders/files at once
   • deselect: click on the check mark

After selecting folder(s)/file(s), a selection menu appears in the upper right of the working space, click on the trash bin.

If you want to move one folder or file you can also click on the three dots next to the folder or file  and choose 'Delete'.

Deleted folders/files will be retained for 30 days. Go to the bottom of the left menu to 
First, select one or more folders/files (see previous box). After selecting folder(s)/file(s), a selection menu appears at the top right of the working space, click on 'Restore':

If you want to restore one folder or file you can also click on the restore button next to the folder or file 

When a file changes, for example due to overwriting, the old version of the file is kept for 30 days:

• click on the three dots next to the file 
• click on 'Details'
• click on the tab 'Versions' in the box that appears on the right side of the screen
• click the restore button 

Please note!!
By restoring a previous version you overwrite the current file, only the version of the file you restore remains. It may therefore be necessary to secure the current file first by downloading or copying it and renaming it (for example adding version number).

Please note!!
Versioning does not survive deletion! Once you have sent a file to the trash bin it is no longer possible to restore to a previous file version even if the file is restored from the bin.

Please note!!
Downloading and uploading the same modified file will simply overwrite the root/ primary version of the file. If no other version was created with the contents before the upload you will not be able to revert back.

   First, select the folder or file:

   • click on the icon of folder/file; a check mark will appear on the icon and folder/file will be grayed out
   • select multiple folders or files to download them at once
   • deselect: click on the check mark

 

After selecting folder(s)/file(s), a selection menu appears in the upper right of the working space, click on 'Download'.

If you want to download one folder or file you can also click on the three dots next to the folder or file  and choose 'Download'.

When downloading multiple files at once, the files are packed into a .zip file. This must be unzipped in the explorer before you can use the files.

   • click on the three dots next to the folder or file 
   • choose for 'Rename'
   • the customizable part is highlighted in blue
   • change the name
   • press the enter key on the keyboard to confirm

The overview of folders and files consists of 3 columns: 
By clicking on a column name, you choose on what basis the overview will be sorted. Click multiple times on the column name to choose the sort order, for example from a-z or z-a.
Research Drive remembers the selected sorting, even if you log out.

By default, folders and files are sorted by alphabetical order of name.

You can assign tags (keywords) to each folder or file:

• click on the three dots next to the folder or file 
• click on 'Details'
• click on the tab 'Tags' in the box that appears on the right side of the screen   
• type the first letters of a tag in the bar and select a tag or type in a new term

There are two options:

1. Search by folder or file name
   Click on the magnifier next to your name at the top right of the screen: 
2. Searching by tags

Go to 'Tags' in the left menu and click in the search bar to select tags:

   You can favorite folders and files that you use often by clicking the star icon in front of the name.
   Deselect: click on the star icon again.

   
   Your favorites can be found in the left menu.